Ethics Review Dashboard

RNEC National Overview — Fiscal Year 2025/26

📋

847

Total Submissions

+23% vs last year

✅

612

Approved Protocols

72% approval rate

⏳

24

Under Review

Avg 18 days to decision

🏛️

5

Active IRBs

All connected

Submissions by Month

Jan

Feb

Mar

Apr

Review Timeline Performance

Full Review24 days avg

Expedited Review8 days avg

Amendment (Minor)5 days avg

Amendment (Major)15 days avg

Clinical Trials32 days avg

Submissions by IRB

RNEC (National)342 protocols

University of Rwanda IRB218 protocols

Kigali Institute of Health IRB156 protocols

Partners in Health IRB89 protocols

King Faisal Hospital IRB42 protocols

Revenue from Application Fees

RWF 42.5M

Fiscal Year 2025/26 • +31% vs prior year

New ApplicationsRWF 28.2M

AmendmentsRWF 8.4M

RenewalsRWF 4.1M

OtherRWF 1.8M

System IntegrationsAll Systems Operational

DHIS2

Connected - National health data

OpenMRS / e-Ubuzima

Connected - Patient records

NIDA

Connected - National ID verification

Rwanda HIE

Connected - Health Information Exchange

Smart Africa Blueprint

Compliant

Applications

All protocol submissions across RNEC and IRBs

ⓘ All submission forms comply with WHO AVAREF harmonization guidelines for cross-border research ethics review.

Ref #	Title	PI	Institution	Type	Submitted	Status
RNEC/2026/0089	Phase III Clinical Trial: Novel Malaria Vaccine...	Dr. J.D. Habimana	RNEC	Clinical Trial	Apr 12, 2026	Under Review
RNEC/2026/0088	Community-based HIV Prevention Study...	Dr. A. Mukarugwiza	RNEC	New Study	Apr 10, 2026	Screening
IRB-UR/2026/0045	Genomic Analysis of TB Drug Resistance...	Prof. E. Nkurunziza	Univ. of Rwanda	New Study	Apr 8, 2026	Approved
RNEC/2026/0087	Amendment: Updated consent forms for...	Dr. C. Uwimana	RNEC	Amendment	Apr 6, 2026	Approved
IRB-PIH/2026/0012	Nutrition Intervention in Rwandan Primary...	Dr. P. Niyigaba	Partners in Health	New Study	Apr 3, 2026	Committee Review
RNEC/2026/0086	Renewal: Ongoing surveillance of AMR...	Dr. M.C. Tuyisenge	RNEC	Renewal	Apr 1, 2026	Awaiting Payment
IRB-KFH/2026/0008	AI-Assisted Diagnostic Tool Validation	Dr. R. Mugisha	King Faisal Hospital	Clinical Trial	Mar 28, 2026	Under Review

New Protocol Submission

Submit a research protocol for ethics review

1

Select Institution

2

Study Details

3

Documents

4

Payment

5

Submit

Step 1: Select Reviewing Institution

Submission Type

Reviewing Institution

Study Title

Principal Investigator

Study Type

Expected Duration

Brief Description

AI-Assisted Screening AI

Automated pre-screening of submitted protocols before administrative review

🤖

156

Protocols Screened

📄

94%

OCR Accuracy

⚠️

23

Issues Flagged

⏱️

2.3s

Avg Screening Time

AI Screening Results — Recent Submissions

Ref #	Title	OCR Check	Completeness	Consistency	Classification	Confidence
RNEC/2026/0089	Phase III Clinical Trial: Malaria Vaccine	✓ Pass	✓ Complete	⚠ 1 flag	Full Review	96%
RNEC/2026/0088	Community HIV Prevention	✓ Pass	✗ Missing 2 docs	✓ OK	Full Review	89%
RNEC/2026/0087	Amendment: Consent forms	✓ Pass	✓ Complete	✓ OK	Minor Amendment	92%

🤖 AI Screening EnginePhase 1

OCR Document Screening

Extracts text from PDFs to detect missing mandatory sections and attachments before admin screening

Smart Validation

Flags logical inconsistencies: sample size vs study design, duration mismatches, missing ethical justifications

Auto-Classification

ML model classifies amendments as minor/major based on content analysis for efficient review routing

All AI outputs include confidence scores and are subject to human confirmation. Full audit trail maintained.

Review Queue

Protocols assigned for committee review

Ref #	Title	Review Type	Reviewers	Due	Status
RNEC/2026/0089	Phase III Malaria Vaccine Trial	Full Review	Dr. Kagame, Dr. Uwera	Apr 26	In Progress
IRB-PIH/2026/0012	Nutrition Intervention in Schools	Full Review	Prof. Nkurunziza	Apr 28	Assigned
IRB-KFH/2026/0008	AI Diagnostic Tool Validation	Full Review	Dr. Mugisha, Dr. Tuyisenge	May 1	In Progress
RNEC/2026/0085	Mental Health Screening in IDP Camps	Expedited	Dr. Habimana	Apr 20	Assigned

Committee Meetings

Schedule and manage ethics review committee meetings

Date	Committee	Protocols	Venue	Status
Apr 25, 2026	RNEC Full Board	6 protocols	MoH Conference Room, Kigali	Upcoming
Apr 18, 2026	University of Rwanda IRB	4 protocols	UR College of Medicine	Completed
Apr 11, 2026	RNEC Expedited Review	3 protocols	Virtual (Zoom)	Completed

Digital Certificates

Ethical clearance certificates with QR verification

Republic of Rwanda • Ministry of Health

Ethical Clearance Certificate

Rwanda National Research Ethics Committee (RNEC)

This is to certify that the research protocol entitled
"Genomic Analysis of TB Drug Resistance Patterns in Kigali"
submitted by Prof. Emmanuel Nkurunziza
has been reviewed and approved by the RNEC.

Reference: IRB-UR/2026/0045
Approval Date: April 8, 2026
Valid Until: April 7, 2027

QR Code
Verify

Recent Certificates Issued

Ref #	Study Title	PI	Issued Date	Valid Until	Status
IRB-UR/2026/0045	Genomic Analysis of TB Drug Resistance...	Prof. E. Nkurunziza	Apr 8, 2026	Apr 7, 2027	Valid
RNEC/2026/0078	Maternal Health Outcomes in Rural Districts	Dr. C. Uwimana	Mar 15, 2026	Mar 14, 2027	Valid
RNEC/2026/0065	COVID-19 Booster Vaccine Effectiveness Study	Dr. F. Nsanzimana	Feb 28, 2026	Feb 27, 2027	Valid
RNEC/2025/0412	Antimicrobial Resistance Surveillance	Dr. M.C. Tuyisenge	Oct 1, 2025	Sep 30, 2026	Expiring Soon
IRB-PIH/2025/0098	Community Health Worker Training RCT	Dr. P. Niyigaba	Jun 15, 2025	Jun 14, 2026	Expiring Soon

Monitoring & Adverse Events

Post-approval monitoring, AE/SAE reporting, and compliance tracking

✅

412

Active Studies

⚠️

3

Open AE/SAE Reports

📋

18

Overdue Progress Reports

🔄

45

Renewals Due (90 days)

Adverse Event Reports

AE ID	Protocol	Severity	Reported	Status	Assigned To
AE-2026-014	RNEC/2026/0072 (Malaria RCT)	SAE - Serious	Apr 14	Under Review	Dr. Kagame
AE-2026-013	IRB-UR/2026/0038 (TB Study)	AE - Moderate	Apr 11	Follow-up Required	Dr. Uwera
AE-2026-012	RNEC/2026/0065 (Vaccine Trial)	SAE - Life-threatening	Apr 8	Resolved	Full Board

Payment Management

Application fees, invoices, and revenue tracking

💰

RWF 42.5M

Total Revenue (YTD)

⏳

RWF 3.2M

Pending Payments

📱

67%

Mobile Money

💳

33%

Card / Bank

Payment Methods

MTN MoMo67%

Airtel Money15%

Visa / Mastercard12%

Bank Transfer6%

Recent Transactions

Invoice	Applicant	Amount	Method	Date	Status
INV-2026-0234	Dr. J.D. Habimana	RWF 150,000	MTN MoMo	Apr 12	Paid
INV-2026-0233	Dr. A. Mukarugwiza	RWF 100,000	Airtel Money	Apr 10	Pending
INV-2026-0232	Prof. E. Nkurunziza	RWF 150,000	Visa Card	Apr 8	Paid
INV-2026-0231	Dr. C. Uwimana	RWF 50,000	Bank Transfer	Apr 6	Paid

Reports & Analytics

Comprehensive reporting for RNEC and IRBs

📋

Submissions Report

By institution, type, status

⏱️

Timeline Report

Review duration analysis

💰

Revenue Report

Fee collection analytics

👥

Reviewer Workload

Assignment & performance

🔬

Clinical Trials

Trial-specific tracking

⚠️

AE/SAE Report

Adverse event analysis

Public Registry

Publicly accessible database of approved research studies in Rwanda

Approved Studies

Ref #	Study Title	Investigator	Institution	Approved	Status
IRB-UR/2026/0045	Genomic Analysis of TB Drug Resistance Patterns in Kigali	Prof. E. Nkurunziza	University of Rwanda	Apr 8, 2026	Active
RNEC/2026/0078	Maternal Health Outcomes in Rural Districts	Dr. C. Uwimana	RNEC	Mar 15, 2026	Active
RNEC/2026/0065	COVID-19 Booster Vaccine Effectiveness Study	Dr. F. Nsanzimana	RNEC	Feb 28, 2026	Active

Verify a Certificate

Enter an ethics clearance certificate number to verify its authenticity and validity.

Verification Number

Users & Roles

Role-based access control management

Name	Email	Role	Institution	Status
Dr. Jean Pierre Kagame	jp.kagame@rnec.gov.rw	RNEC Chairperson	RNEC	Active
Marie Uwera	m.uwera@rnec.gov.rw	RNEC Administrator	RNEC	Active
Prof. E. Nkurunziza	e.nkurunziza@ur.ac.rw	IRB Coordinator	Univ. of Rwanda	Active
Dr. Patrick Niyigaba	p.niyigaba@pih.org	IRB Coordinator	Partners in Health	Active
Dr. Robert Mugisha	r.mugisha@kfh.rw	Reviewer	King Faisal Hospital	Active

IRB Management

Multi-tenant IRB administration — RNEC national oversight

RNEC (National)

Rwanda National Research Ethics Committee

342 protocols • 12 reviewers • Active

University of Rwanda IRB

College of Medicine and Health Sciences

218 protocols • 8 reviewers • Active

Kigali Inst. of Health IRB

KIH Ethics Review Board

156 protocols • 6 reviewers • Active

Partners in Health IRB

PIH Rwanda Ethics Committee

89 protocols • 5 reviewers • Active

King Faisal Hospital IRB

KFH Research Ethics Committee

42 protocols • 4 reviewers • Active

Data Migration

Migration from legacy RHInnO Ethics platform

📦

2,847

Records to Migrate

✅

2,612

Validated

⚠️

235

Needs Review

📊

92%

Migration Progress

Migration Pipeline

Data Extraction (RHInnO)Complete

Data Cleaning & TransformationComplete

Staging ValidationIn Progress (92%)

RNEC Sign-offPending

Production MigrationPending

Audit Trail

Complete system activity log for compliance and accountability

Timestamp	User	Action	Module	Details	IP
Apr 16, 14:23:45	M. Uwera	Assigned Reviewer	Review	RNEC/2026/0089 → Dr. Kagame	41.186.x.x
Apr 16, 14:15:12	System (AI)	AI Screening	Screening	RNEC/2026/0089 — 96% confidence, 1 flag	System
Apr 16, 13:58:33	Dr. J.D. Habimana	Submitted	Application	RNEC/2026/0089 — New clinical trial	197.243.x.x
Apr 16, 13:45:01	Dr. J.D. Habimana	Payment	Finance	INV-2026-0234 — RWF 150,000 via MTN MoMo	197.243.x.x
Apr 16, 11:20:18	Prof. Nkurunziza	Certificate Downloaded	Certificate	IRB-UR/2026/0045 — PDF export	41.186.x.x

RNEC

Ethics Review System